Step 4 - Physic...

The final step in the import/export clearance process is the Physical Verification and Clearance of Sugar Consignments. This step involves the manual inspection and verification of sugar consignments at the port of entry to ensure compliance with all regulatory and safety standards before the goods are released.

Requirements for Service:

1. Import Declaration Form:

   • The Import Declaration Form (IDF) provides details about the goods being imported, such as type, quantity, and value. It must be presented during the physical verification to confirm that the consignment matches the declared information.

2. Bill of Lading:

   • The Bill of Lading (BOL) is a key document for customs clearance that provides details about the shipment. It must be available during the inspection to verify the transportation details and ensure the goods have been shipped according to the agreed terms.

3. Certificate of Conformity / UNBS Permit / KEBS Diamond Mark of Quality:

   • This certificate verifies that the imported goods meet the required standards and quality specifications. It is essential for ensuring the sugar complies with health and safety regulations.

4. Certificate of Origin:

   • The Certificate of Origin confirms the country of manufacture of the goods and is required for compliance with trade agreements or to qualify for any preferential duty rates.

5. Commercial Invoice:

   • The Commercial Invoice provides a detailed list of the goods, including their prices and terms of sale. It is reviewed during the inspection to ensure the declared value of the goods matches the consignment.

6. Customs Entry or Exit Documents:

   • These documents are used for customs clearance and provide details on the goods entering or exiting the country. They are checked during the physical verification to ensure all regulatory requirements have been met.

7. Preshipment Approval Letter:

   • This letter confirms that the importer has received the necessary approval to import the specific consignment of sugar. It must be presented during the inspection to verify that all pre-import requirements have been fulfilled.

Application Process:

• Submission: All required documents must be physically presented at the port of entry for the inspection process.
• Physical Verification: Customs officials and other relevant authorities conduct a manual inspection of the sugar consignment to verify that the goods comply with all regulatory standards and that the documentation is accurate and complete.
• Clearance: Once the physical verification is completed and all requirements are met, the consignment is cleared for entry into the country, and the goods are released to the importer.

Cost of Service: Free

Timelines: The physical verification and clearance process typically takes up to 2 days.

Please download the file here

Download the File "Step 4 - Physical Verification and Release of Sugar Consignments"